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AFPLWATCH Stories Posted in November 2005

County Commissioners Begin Debate Today
on Dueling County Budgets for 2006

Posted November 30, 2005

At their regularly-scheduled meeting this afternoon, Fulton County commissioners will begin public debate on two different budget proposals for 2006.

Usually, there's a single proposal under discussion, but this year the Commission's chair, Karen Handel, couldn't agree with the proposal developed by her staff, so she's offering an alternative proposal of her own. This morning, the Atlanta Journal-Constitution published details of what is (officially) known so far about the budget situation.

The county government must somehow find a way to cope with the loss of an estimated $70 million in tax revenues for funding county services in the unincorporated areas of the county. That $70 million shortfall was created when Sandy Springs residents decided to form their own city government. That revenue shortfall could grow next year if residents in other unincorporated areas chronically unhappy with controversial county spending patterns also form their own cities.

AFPL staff have already heard about probable cuts in the library system's 2006 budget, and rumors are circulating about the county's having frozen hiring for certain currently-vacant library positions in case the county administrators decide to transfer into those positions laid-off fire department and park employees.

If the past is any guide, county commissioners will take weeks or months to hammer out a final 2006 budget, so it's unclear how soon library administrators will be able to communicate to library staff the consequences for the library system of next year's county budget.

Meanwhile, there are several key administrative positions the library director needs to fill (or create) for the library system to be properly managed.

Stay tuned.



Szabo Hires New Fundraising Director
Posted November 23, 2005

According to a November 22nd email addressed to library staff, AFPL Director John Szabo has hired a new development officer for the library system. The new employee - who comes to AFPL with 20 years of experience in fundraising - begins work at AFPL on January 11, 2006.

The development officer position is the first top administrative post Szabo has filled since he was hired as AFPL's director this past April, and will be the first AFPL administrator Szabo has hired himself instead of inheriting either from his predecessor, Mary Kaye Hooker, or from former AFPL Deputy Director Carolyn Garnes.

That's the Good News. The Bad News is that it took two years for the library to replace its previous development officer. (After the development officer in place when Hooker arrived resigned, Hooker initially lavishly praised the development officer she hired to replace the one who'd resigned, only to turn against him not long afterward. Like several other AFPL employees Hooker designated as scapegoats for various problems of her own, he ended up transferring to another county agency.)

The two-year gap in properly-honchoed development efforts means two years worth of missed funding opportunities for library collections and services. It also means library employees must cope with the new development person’s learning curve, and her colleagues and potential donors must invest extra effort to compensate for the loss of institutional memory, familiarity and momentum with local donors and grant-giving gatekeepers, etc. that the abrupt departure of any key library administrator, and the bringing on board of a new one, entails.

We also assume that the extremely expensive license for the fundraising database that Hooker purchased for her development officer's use - money that could've been invested in purchasing books or electronic databases for the public's use - went unused for the past two years.

We wish the newly-hired development officer the best of luck, and, assuming she proves competent, a bit more job security than her two immediate predecessors enjoyed.



State Fines Fulton County Government
$1.4 Million for (Another) Tax Assessment Screwup

Posted November 22, 2005

Within the next few weeks, when library staff - and library users - are officially notified that county commissioners won't be budgeting any increases next year (or, worse, will be cutting funds) for additional library materials, for improving dilapidated library facilities, or for salaries of additional staff to operate the chronically understaffed library system, the county's tax assessors - and the commissioners who appointed them - will be partly to blame for the bad news.

After bungling
(among other things since then) the tax digest for 2001, the county's assessors could have appealed an automatic state-imposed fine for doing that, and such appeals are routinely granted. Guess what? The tax assessors' office mailed its appeal to the wrong state government agency, and now it's too late to do anything about that. Read the amazing details as reported by the Atlanta Journal-Constitution.

Let's see now...how many library books - or additional library staff - would $1.4 million buy?
  • Not nearly as many the $18 million in the county paid to settle a race discrimination lawsuit filed by library employees a few years ago.

  • About five times as many as the $250,000 it cost the county to settle an additional lawsuit brought by two plaintiffs in the previous one who library officials stupidly retailiated against.

  • Almost three times as many as the $500,000 it cost the taxpayers for the Commissioners to formally investigate the already-documented incompetence of the tax auditors the Commissioners appointed.

  • Almost three times as many as the $500,000 lost to county coffers when the county's sheriff bungled certain investments of county assets.

  • Almost fourteen times as many as $100,000 the county commissioners futilely voted to spend in legal fees to prevent Sandy Springs citizens from stopping the funneling of tax revenues collected in one end of the 85-mile-long Fulton County into projects at the other end of it.
And those are just some recent examples of the Commissioners' poor stewardship of county tax revenues.

Funding cuts due to decreased tax revenues caused by economic downturns are regrettable, but understandable. But expensive, repeated incompetence in county government - and, in this instance, the county tax assessors' stubborn refusal to resign, matched by the commissioners' equally stubborn refusal to fire their incompetent appointees - is the kind of thing that makes library employees - as well as Joe Taxpayer - cringe with disgust.

It's bad enough that the library system is beholden to the Fulton County Commission for its funding. But the Commission's appallingly low standards and repeated, avoidable fiscal fiascos - and the inevitable public backlash (a la the creation of Sandy Springs) - negatively affect the credibility of and available funding for all county agencies, including the library system.




Ocee Finally Gets the Rest of Its Funding
Posted November 21, 2005

A county commissioner reconsiders his earlier vote and finally Does The Right Thing, thereby releasing over $600,000 to finish equipping and stocking one of the county's busiest public libraries, which opened over a year ago.

Read the Atlanta Journal-Constitution
story. (Warning: The AJC requires tedious registration to read its online edition.)



Garnes Sighting
Posted November 21, 2005

Presumably invited by her friend and protege Doris Jackson (who still works at AFPL), the library system's former deputy director Carolyn Garnes appeared on a panel at the Ashley Bryan festival held earlier this month at the Central Library. See for yourself.

We hope no county tax dollars (in the form of an honorarium for serving on this library-sponsored program) made their way into Garnes' hands....



Probation’s Over - What’s the Verdict?
Posted November 17, 2005

AFPLWATCH has had some recent inquiries as to why we’ve been so reticent about how we think our new director is doing. One correspondent, a former AFPL employee, feels we’ve been giving John Szabo a free ride, failing to chastise him for not taking advantage of the honeymoon period to win more victories for the library. Another reader, a library patron, expressed similar thoughts, since he notices no changes at his local branch.

Receiving those comments was interesting in light of the fact that those of us who produce AFPLWATCH have been kicking around the idea of a six-month "report card" of Mr. Szabo’s performance thus far.

We asked two of our regular contributors to give us their impressions, and here is what they came up with:
Viewpoint #1

In order to evaluate Mr. Szabo’s performance, first I’d have to formulate the expectations to measure him against - and that’s where I run into difficulties.

Whose expectations should I use - the county’s? library patrons’? the staff’s? Those could all be radically different. For instance, I don’t imagine the county had any very big expectations from Mr. Szabo, other than to keep the library out of the press, the courts, and trouble. Having gone for so long without a good library, the public wouldn’t know one if it popped up overnight, so probably your average taxpayer had no big hopes or dreams for the past six months of library life. Patrons at local branches may have had expectations - the one who wrote to AFPLWATCH certainly did - but what were those, and could they be met on the branch level that quickly in a system so damaged that any improvement could take ages to work its way down from the top?

What about staff expectations? After all, they know what a library should be and they know better than anyone how very far back we have to crawl just to be at the starting line again. And maybe that’s why the staff seem willing to be patient and to cut Szabo some slack - because they know where we’ve been been and they can see we’re making progress away from that bad place.

The happiest change was the first and the easiest. From day one, Szabo has treated everyone with respect. He’s done all the grace things; he never neglects to thank people for the smallest effort, he made visiting the branches a priority (some of them he’s been to multiple times), he knows staff names and positions, he doesn’t disparage, attack, berate or betray confidences. Only those who lived in fear and terror under the irrationality of the former regime can know just how huge a change that alone has been, and how conducive it is to building a better library, rededicated to public service.

There have been other changes. Of all the recent directors, he alone seems to understand the importance of development, of finding new sources of revenue to sustain and improve library services. Then too, he’s our first wonk - someone who sucks up an amazing amount of information on statistics, contracts, regulations, procedures, and can use all these data to effect in building relationships with commissioners, the press, the funding community, the staff and the patrons. And he acts professionally - there’s no attempt to pose as our pal, but rather an understanding of appropriate boundaries that ensures a welcome consistency.

I’m impatient for more change, faster change. After six years of hungering for competence and standards, I think we’re all starving for change. And when we feel that, we want to blame Szabo for not moving faster. Where is the org chart he’s been working on for months? Why are crucial administrative positions still not advertised or filled? Where are the decisions on revised rules of conduct for library users, for circulation, for computer access? How can we be sure the board is tamed and won’t revert to its old ways once Karen Handel leaves it?

But when I consider how many rocks there have been with awful things living under them, I understand why he has moved slowly to turn over each one and take the measure of what crawls out. I also believe that a good leader doesn’t parachute in and create change for the sake of change and the sake of appearance, but instead takes time to understand the world he’s landed in before taking action. I believe that even after six months there are still rocks that haven’t yielded up their secrets, and that Szabo may still need some additional time, not only to understand what he’s up against but also to assess the abilities of the team he’s inherited as his generals in the battle.

So I give the green light to Mr. Szabo, even as I acknowledge that we all want More! Faster! Better! Like the hole in the plaza in front of the Central Library, we have moved a few levels up from rock bottom, and I think we can see the rest of the way home from here.

* * * * * * *

Viewpoint #2

Some of the things that have impressed me about Szabo:
  • He seems to genuinely love libraries and, even more important, is able to explain accurately to others - including clueless trustees and inquisitive politicians - how public libraries operate.

  • I like what I’ve heard him say about the need for a more obvious link between excellent library service and adequate funding for it. Far too many of Szabo's predecessors wanted to make themselves look good by hastily expanding services or thoughtlessly continuing to offer services the library system is simply not staffed or funded to provide.

  • I like the fact that, although Szabo seems to possess a remarkable memory, he doesn't invent answers to questions whose answers he doesn't happen to have. Szabo's willingness to say "I don't know, but I will find out" - and then actually doing just that - is extremely refreshing and sensible, as are his avoidance of flip answers and his refusal to give simplistic answers to complex questions.

  • Unlike Hooker and her erratic, make-it-all-up-as-you-go-along approach to everything, Szabo not only does his homework but seems fairly methodical in navigating the murky, shark-infested waters swirling around him. He goes to the trouble of obtaining the relevant facts and has sought out differing opinions about various issues. He seems to want to set and stick to priorities instead of going off in a million different unrelated or contradictory directions (a la Hooker). Szabo's down-to-earth posture and approachability has drastically reduced the melodrama and chaos at AFPL, and has already created such a better environment to make some actual progress in.

  • Szabo's public statements are straightforward, jargon-free, and consistent from one forum to the next. (For example, reading the transcripts of the board meetings since Szabo started attending them doesn't leave me feeling confused or outraged like I often felt when I read what Hooker was telling the trustees.)

  • In a marked contrast with many of his predecessors (and with Hooker in particular), Szabo seems like somebody who knows and cares about follow-through. The mere fact that Szabo remembers the commitments he has made from one day to the next (or one meeting to the next) is teaching people to trust him.

  • Szabo hasn't made any grandiose claims or promises. He isn't needy, delusional, and doesn't annoy the staff with messianic pretensions. He frankly acknowledges the obvious fact that significant improvements in library service require the ongoing, genuine participation and support of the library's employees.

  • Szabo's got a sense of humor but he doesn't rely on sarcasm to get cheap laughs or to make his points.

  • Szabo doesn't bash other people in an attempt to make himself look better or (like Hooker did habitually) to make himself seem blameless or the feckless victim of inept colleagues. He seems interested in taking some degree of personal responsibility for what goes on at the library, and someone who prefers clear (rather than muddled) lines of authority and accountability. He doesn't seem interested in scapegoating or seem to relish dishing out blame for the various messes he uncovers. Szabo strikes me as a person mature enough to realize that even well-intentioned employees sometimes make honest mistakes.

  • Szabo seems to seek out information from all quarters--even though assimilating that information must make his job as director more complex and difficult. His inquisitiveness is healthy for the library, because unfortunately the immediate subordinates he inherited are not all equally competent. My guess is that, by this point, Szabo realizes that some of the "information" some of those subordinates provided him during the past six months proved woefully incomplete or incorrect, and that some of the advice he's gotten from some of those individuals has been more self-serving and status quo-seeking than it has been wise counsel.

  • Along with asking a lots of questions, Szabo listens to the different answers he sometimes gets without getting overly defensive and without signaling that he wants to hear a particular (or a particularly flattering or relentlessly upbeat) answer. I’ve heard Szabo's even changed his mind a couple of times in response to staff comments or to a colleague's counterargument to his initial inclinations about how to address a certain issue.

  • As far as I know, Szabo hasn't told anybody, "Quit talking about AFPL's horrid past!" Not only is he not into denying that AFPL has a horrid (recent) past, he seems moderately interested in eventually grokking How Things Got as Bad as They Are. His curiosity about the genesis of some of the library's chronic problems could be useful in helping him correct some of those problems.

  • Szabo has delegated responsibility for examining or resolving certain issues to employees or to employee committees, and he's wisely empowered those individuals or committees to run with the assignments he's entrusted to them instead of undercutting or ignoring their efforts. And Szabo hasn’t demanded, from individuals or from committees, instant remedies for complicated problems and doesn't seem likely to pursue faux solutions to problems instead of actual solutions.

  • Szabo doesn't seem obsessed with any particular management fad. He certainly hasn't decreed that the entire library staff read Who Moved My Cheese or The One-Minute Manager or any of those other hobbyhorse-driven management tomes du jour.

  • Szabo seems to have the energy and the stamina for The Long Haul - a good thing, as he's going to need both.
Still, as someone among the ranks of those who survived the ordeals of the past six years or so, I was hoping for a few radical changes by now, or at least for a swifter momentum of incremental reforms. For example:
  • Why has there been no observable progress at rebuilding the library system’s technical services division, whose reckless decimation under Hooker and McClure accounts for so much of the confusion and dysfunction now rampant in the library’s attempts to link patrons to the library materials they need?

  • Why haven't staffing allocations at Central and at the branches been overhauled so they reflect empirically-validated current workloads instead of the decisions made by know-nothing, politically-minded ex-trustees, some of whom are now dead?

  • Why haven't the hours AFPL's libraries are open - especially weekend hours - been adjusted to reflect cuts in staff over the past few years and our communities' actual use of those facilities?

  • What happened to the promised restructuring of the courier service?

  • Where is the library system's revised collection development policy?
Sometimes I worry that the lack of major, observable changes in the organization (other than the infinitely healthier atmosphere and much better communication) in the first six months of Szabo's tenure isn't a sign that he's still casting about for the best--rather than the quickest or flashiest--solutions for the library's problems. What if, instead, Szabo's caution is merely an omen that he's just a nice guy who plans to rock no boats - ever? Well, that's still better than watching a vindictive lunatic beholden to a destructive, ignorant bunch of trustees wreak havoc on a once-functional institution.

No matter how talented, skilful, courageous, or industrious John Szabo turns out to be (or not to be), it’s going to take more than six months for any director to lead AFPL out of the demoralizing mediocrity it’s been mired in for so long now. I just hope the guy leaves the library system in better shape than he found it in. In the meantime, it's good to know that, at the very least, AFPL's new director is not Part Of The Problem.
The consensus seems to be that Szabo possesses some admirable qualities as a leader and some useful work habits...but that most of his stable-cleaning chores still lie ahead of him.

Maybe in the not-too-distant future, AFPL's director will have learned enough to mobilize his staff in ways that will resolve some of the library's chronic problems. (AFPLWATCH's view of what areas need the most urgent attention are covered in the
99 Ways to Restore Excellence to AFPL that we posted shortly after Szabo arrived as director.) And even though AFPL now seems to be in good hands - at least in terms of who's director - we feel it's important for AFPLWATCH to continue making observations about the level of service that AFPL is or is not currently providing the library system's users.

Meanwhile, we're interested in what others might have to say about how they rate AFPL's new director after his first six months in the job. Readers with observations and opinions are invited to email us.


Read an AFPLWATCH reader's response to this article




Business as Usual:

Handful of (Understaffed) Branches
Handling Lion's Share of AFPL's Circulation

Posted November 3, 2005

Last month's circulation statistics were distributed yesterday in all their SIRSI-muddled glory ("to get total circulation, add charts 2 and 6...").

As has been the case for several years now, there were no surprises in last month's data about which branches lend out the most library materials.

Disappointing, however, is the fact that yet another month has elapsed with no significant shift of staff from the least busy branches to the busiest ones.

Branch staffing patterns, based on an outmoded "facility type" model developed by the previous board of trustees during the McClure era, have not been significantly changed in over five years. These now-irrational staffing allocations, which work daily hardships on the hardest-working branch staffs, seem mysteriously impervious to radical shifts in service area populations and blatantly different branch usage patterns that emerged in library circulation data a long time ago.



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