AFPL WATCH - Table of Contents

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AFPLWATCH Stories Posted in May 2003

Facility Allocations of AFPL's 2003 Materials Budget
Posted May 6, 2003

Facility/Service/Program	Facility/Program Type	Materials Budget
1. Central Library	Central	$441,821
2. Northeast	Regional	159,429
3. Roswell	Regional	169,407
4. Sandy Springs	Regional	133,049
5. South Fulton	Regional	128,864
6. Southwest	Regional	147,396
7. Alpharetta	Area	78,208
8. Buckhead	Area	78,803
9. East Point	Area	82,429
10. Northside	Area	75,832
11. Ponce de Leon	Area	75,258
12. Adamsville/Collier Hgts	Community	33,116
13. Cleveland	Community	34,669
14. College Park	Community	38,973
15. Dogwood	Community	38,156
16. Fairburn	Community	37,751
17. Kirkwood	Community	40,806
18. Peachtree	Community	40,246
19. Stewart-Lakewood	Community	42,094
20. Washington Park	Community	46,552
21. West End	Community	49,935
22. Adams Park	Community	37,767
23. Bankhead Courts	Neighborhood	36,380
24. Perry Homes	Neighborhood	45,494
25. Bowen Homes	Neighborhood	41,524
26. Carver Homes	Neighborhood	53,173
27. Dunbar	Neighborhood	31,311
28. East Atlanta	Neighborhood	35,503
29. Georgia-Hill	Neighborhood	31,871
30. Hapeville	Neighborhood	33,440
31. Martin Luther King, Jr.	Neighborhood	26,766
32. Thomasville Heights	Neighborhood	42,897
33. Youth Services	Systemwide	40,676
34. Auburn Avenue	Systemwide	282,021
35. Bookmobile	Systemwide	43,365
36. Bestsellers	Systemwide	60,724
37. Professional Collection	Systemwide	40,903
38. Electronic Databases	Systemwide	508,451
39. Administrative Offices	Systemwide	24,595
Total		$3,389,674

What Has to Happen Every Year
Before Books and Other Materials
Begin Reaching Library Shelves
Posted May 4, 2003

The Fulton County Commission must approve the library system's budget. This always happens the last week of January.
The Fulton County Commission must approve the Library Director's choices of each of the various vendors who will provide the library system with its books, its nonbook materials (audiobooks, videos, and music), its electronic databases, and its magazines and newspapers. The Library Directory must, of course, submit her choices before the Commission can review them. The Commission has written and well-known guidelines and schedules for submitting proposed vendor contracts.
The library must successfully and completely negotiate with each of the half-dozen or so Commission-approved vendors:
- Detailed procedures for tracking orders that are compatible with both the library system's accounting requirements and the vendor's accounting requirements. The procedures must then be tested with small batches of sample orders until the vendor and the library's finance staff have eliminated or minimized all critical problems uncovered by the tests.
- Detailed procedures must be worked out for meshing the vendor's agreement to provide full or partial cataloging of the library's materials with the library system's cataloging requirements. Those procedures must be tested with a small sample of items.
- Detailed procedures must be worked out for properly, efficiently, and correctly getting into the library system's automated catalog each vendor-generated catalog record for items purchased from, processed and/or cataloged by, and delivered by, the vendor. Those procedures must be tested with a sample set of records.
- A schedule for on-site training of library selection staff in how to place orders through the vendor's web site. That training must take place and the inevitable problems must be resolved.
The library administration must obtain in writing from the county's purhasing department authority to begin purchasing within each of the previously-approved contracts with the library's vendors. The library administration must, of course, submit their requests for these purchase orders before the purchasing department can approve them. The purchasing department has formal procedures for submitting these requests.
The library administration must devise and distribute to selectors instructions concerning system-wide ordering schedules or deadlines and vendor discounts.
The library administration must authorize the facility managers to resume ordering.

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